Welcome

Last Updated

2/6/2016

. . . .

Charlestown Owners Association

Springfield, Virginia

A Williamsburg Townhouse Community Established in 1966.

 

Welcome to Charlestown

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THE LATEST TRASH SERVICE UPDATE FROM TRASH AWAY

We will keep you updated on the status of residential curbside collection as the week progresses; at this point we are planning to attempt all regularly scheduled routes for Thursday and Friday. We appreciate everyone's patience and a very big thank you to our collection teams out there today! Stay safe everyone!

Trash Away will not pick up trash cans that are surrounded by snow. If you take your trash cans out - please be sure there is a clear path for the trash collectors to get to your trash cans.




SNOW IS ON THE WAY! CHARLESTOWN WINTER WEATHER REMINDERS

A significant winter storm is expected this weekend. Please review this winter weather information and be prepared.




CALL FOR VOLUNTEERS

As always, the Association needs interested volunteers to serve on the following committees: Architectural; Budget; Hearing; Nominations; Parking, etc. If you are interested in helping to maintain and improve our community and have some time, please consider serving on one of the committees.

Please contact the COA office if you are interested in volunteering and have questions. For additional information, attend one of the Board, Architectural or other committee meetings. The Board meets on the third Tuesday of each month at 7 p.m. in the Lakinhurst COA office. The Architectural Committee meets the first Tuesday of each month at the same time and place. Other information and notices of other committee meetings are listed in the Chronicle and on the COA website.




TRASH AWAY HOLIDAY TRASH PICKUP SCHEDULE

Click here for information on holiday trash service.




COMMUNITY PRUNING BEGINS IN SEPTEMBER

Do Not Prune - If you do not wish for McFall & Berry to prune your foundation bushes, please place a white tag on the bush in a location where it can be easily seen by the pruners.

Please keep in mind that if you opt out of McFall & Berry pruning, you are responsible for ensuring that they are appropriately pruned or trimmed and present a well-maintained appearance.




EMAIL ADDRESSES WANTED

Please consider providing your email address to the Association so that we can better communicate with you. Learn more here.




NOTICE OF LAWSUIT

On June 29, 2015 the Charlestown Owners Association was served with a copy of a lawsuit filed by an owner. This lawsuit was filed in the United States District Court for the Eastern District of Virginia on June 5, 2015 (Docket No. 1:15-CV-718) and alleges that the Association has not reasonably accommodated the needs of a disabled lot owner. The Association disputes these claims and intends to defend this matter in court.




ALERT FOR POSSIBLE SCAM

We'd like to remind everyone to be cautious this season. Unfortunately, the frauds are out there around this time of year. Recently, several owners on Queenston St. noticed a person behaving suspiciously on their block. A man was going door-to-door and knocking on each door. When the owner opened the door, he claimed to be delivering a package from a company. He asked for the person's name. In one case, he returned with a package with a handwritten address of a company that is not legitimate. The package contained nothing but an old CD. These owners have filed a report with the West Springfield police concerning this individual. If you see someone behaving suspiciously in the neighborhood or have someone claiming to need personal information from you - please call the police and file a report.

A few reminders on keeping safe this season:

Do not open your door to strangers. There is no need to open the door. Legitimate delivery services (USPS, UPS, FedEx, etc) will leave the package at the door step. If a signature is required, they will leave a printed delivery notice, stating that a signature is needed by the individual. If the delivery notice looks unfamiliar and/or the company name is unfamiliar, please investigate the company before responding. Advice on how to identify a fraudulent company can be found at www.wikihow.com/Check-if-a-Company-Is-Genuine.

If you open the door - Do not give your name or any other information about yourself. Legitimate delivery services have the name of the intended recipient - they do not need to ask your name or any other information about you. If they need a signature, they will state the name of the person they are looking for. Simply put - no one should ask for your name or any other personal information.

Do not give them money or credit card information, unless you have been notified in advance that there will be a C.O.D. delivery to your home. Legitimate delivery services, (UPS, etc.) that offer C.O.D. delivery will notify the recipient by email in advance of the charges due and the delivery date. If you are unaware any packages that might come to you and/or you don't recognize the sender - you should first request a ticket for the package so that you can check out its validity before you pay.




2013 REPORT FROM THE ASSOCIATION'S AUDITOR

2013 Report from the Association's Auditor - click here to view.




SECURITY TIPS FROM THE NEIGHBORHOOD WATCH

Click here to view helpful personal security tips.

Click here to view helpful home safety tips.




ASSESSMENT PAYMENTS CAN NO LONGER BE DROPPED OFF AT THE ASSOCIATION OFFICE OR CARDINAL FOREST OFFICE EFFECTIVE JANUARY 1, 2014

At the July meeting, the Board approved a proposal to discontinue accepting assessment payments dropped off at either the Lakinhurst Office or the Cardinal Forest Office effective 1 January 2014. Residents will continue to have the option of making their assessment payments by: direct debit (click link below for form); check with coupon via mail; online bill pay; or, credit card. Dropped off payments have been accepted for many years after the accounting function was transferred to CMG as a convenience to owners. These payments now take considerably longer than mailed payments to be received and recorded properly. In addition, only a few owners still drop off their payments and many of these drop them off at the last minute at the end of the month. This generates considerable extra and unnecessary effort for both our office staff and the accounting staff to avoid charging or to reverse late payment charges. Owners have a wide variety of easy payment methods and we have provided ample lead time to make the change to your preferred method. Please take the time to read the information included at the link below and make your choice of payment method. Click here to view assessment payment options and print out a direct debit form.




CHILDREN PLAYING IN STORM DRAINS

Children have been observed going in and out of storm drains within Charlestown. This is not safe and parents should discourage such activity. Animals, including foxes, live in some of the storm drains or use them as passageways. And, there is no telling what sort of debris has been washed into the storm sewers.




CHANGES TO THE PAYMENT OF ASSESSMENTS

Beginning January 1, 2013, there may be changes to the way you pay your assessments. Click here to learn more.




LOST AND FOUND

Looking for something? Homeowners occasionally bring items to the COA office that they have found on the common grounds. A pair of glasses was recently brought in. If you think you may have lost something on the grounds, remember to check with the COA office at 703-569-1959. We just might have it.




IMPORTANT INFORMATION FOR DOG OWNERS AND FOR RESIDENTS HAVING PROBLEMS WITH DOGS

Reminders of association and county laws regarding dogs, dog owner responsibilities, and where residents can turn for assistance if they are have trouble with neighborhood dogs - click here to view.




GROWING THE NEIGHBORHOOD WATCH TEAM

As the community knows, the Neighborhood Watchers are performing exactly as expected -- excellence! The evidence is the relative absence of trespassing and/or any other significant issues. The program's only problem is the shortage of watchers, i.e. only 14 are on the roster, yet not all are equally available. At present, there are potentially seven two-person teams, but the same teams are working every 4-6 weeks, which is wearing. If we could recruit ten more residents -- who would be trained of course -- the potential would become twelve teams and that would change the rotation to one shift every 7-10 weeks. If you are at all interested, please contact the Neighborhood Watch coordinator, Bob Angwin.




COA TRASH SERVICES

Contact Trash Away, Inc.: 703-339-4560

Trash Away, Inc. Services

Trash Away, Inc. Recycling Information

Important Safety Information on Recycling Lithium Ion Batteries




CHARLESTOWN LADIES BOOK CLUB UPCOMING MEETINGS

The Art Forger by B.A. Shapiro, Tuesday, January 19, from 7:30 to 9:30 p.m., at the home of Rita Hoskins

Ashley's War by Gayle Tzemach Lemmon, Tuesday, February 16, from 7:30 to 9:30 p.m., at the home of Ann Brown

New members always welcome! See the community newsletter for more information.




EMERGENCY SERVICES

Emergency Services Information - click here to view.




TIPS FOR STORMS, CLEANUP AND HEAT

Tips, resources and information to help you deal with storms, heat and cleanup activities - click here to view.




What's New

* Monthly Assessment for 2016 is $217.38, due on the first of each month.

* February 2016 Newsletter

Coming Soon

* March 1, April 5, May 3 - Monthly Architectural Committee Meeting - 7 pm

* March 15, April 19, May 17 - Monthly Board of Directors Meeting - 7 pm



Important Property Management Contact Information

Victoria Garner, Community Manager: 703-565-5016
E-mail: v.garner@cardinalmanagementgroup.com

Ashley Fleck-Putnam, Account Representative: 703-565-5028
E-mail: a.putnam@cardinalmanagementgroup.com

Carolyn Kitrinos, Customer Service Representative: 703-569-1959
E-mail: coa@cardinalmanagementgroup.com

Fax: 703-569-6109

After Hours Emergency contact: 866-370-2989

Site Office: 8533 Lakinhurst Lane, OPEN Monday through Friday 9:00 a.m. to 1:00 p.m.

 

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